Heston Resident's Association AGM 5th April 2023
89th ANNUAL GENERAL MEETING OF HESTON RESIDENTS’ ASSOCIATION
5 April 2023. At Heston and District Community Association 343 Vicarage Farm Road Heston TW5 0DZ strting at 6 pm
1. Minutes of the last AGM.
2. Matters arising.
3. The Annual Report of the Committee.
4. Consideration of the Annual Report of the Committee.
5. Treasurer’s report (see note 1)
6. Officers’ Reports viz Planning Officer, Membership Secretary, Media Officer.
7. Update to the Constitution in respect of a “Sunset Clause” (see note 2)
8. The election of a committee of not more than 30 members (see note 3, 4, 5)
9. Election of Honorary Vice-Presidents
Future of Monthly General Meetings (see note 6)
Future of AGM meetings (see note 7)
Note 1 – as an “Unincorporated Association” there is no legal requirement for the accounts of the Association to be subject to independent audit, but they are subject to the approval of Members of the Association at the AGM. The Treasurer would welcome an independent audit of the accounts. If there is any member of the Association who is willing to act as a Financial Examiner in respect of the Accounts then please do contact the Treasurer so that appropriate arrangement can be made.
Note 2 – The proposed amendment is fully consistent with other clauses of the Constitution and is fully supported by the Executive Committee.
Note 3 – For those who may be interested in seeking election to The Committee the following information may be helpful.
Rule 13(a) of our constitution advises that the affairs of the Association shall be conducted by Officers of the Association together with the Committee. The Committee meets on the last Wednesday of the montth at 1800. The meetings take place online using Zoom and last about 1 hour.
The Committee initially held meetings online as a way of operating during Covid lockdown. The Committee found that meeting online had many advantages over face-to-face meetings and concluded that meetings should
continue to take place in this manner. Should you wish to attend one of our committee meetings please advise the Treasurer so that arrangements can be made.
Note 4 – The election of the Chair shall be the responsibility of the elected Committee Members.
Note 5 – The appointment of Officers shall be the responsibility of the elected Committee Members
Note 6 – Below are the statistics for attendances at monthly general meetings between March 2022 and March 2023. The statistics show total number of attendees and the number of those attendees that are also members of the Executive Committee. It shows an average of 5 people who are not Committee Members attend the monthly general meetings. The membership at 31 December 2022 was 442. It is clear that the monthly general meetings are not important to 98% of HRA members. The cost of room hire is £38 per evening. The Committee would like to hear the views of members as this is an appropriate time to consider whether monthly general meetings are still relevant to the HRA business model. This issue was discussed at the Committee meeting on 29 March. No conclusion has yet been reached.
March: 18 (incl.10 Comm)
April: 11 (8 comm)
May: 14 (8 comm)
June 14 (7 comm)
July 14 (8 comm)
Sept 11 (6 comm)
Oct: 14 (7 comm)
Nov: 13 (7 comm)
Dec: 17 (8 comm)
Jan no meeting
Feb no meeting
Mar: 14 (9 comm)
Note 7 – The Committee considered holding this AGM online using Zoom. It was decided to hold this year’s AGM in the traditional manner. It would be helpful to get some feedback from members on whether they would prefer future AGMs to be online using zoom or in the traditional manner. Please advise the Treasurer if you have a strong opinion on this issue.
MINUTES OF THE 88 ANNUAL GENERAL MEETING THE OF HESTON RESIDENTS’
ASSOCIATION HELD ON WEDNESDAY 2nd MARCH 2022 AT THE HESTON COMMUNITY CENTRE.
Meeting Started at 19:42 Chair Mangal Chudha. APOLOGIES: R.Bhatti. J. Lawes. Minutes of the last 87th AGM: Agreed and signed. Matters Arising: None. Receipt and adoption of the Chairman’s Annual Report: The lockdown imposed by the Govt, due to the Wuhan virus (Covid-19) pandemic restricted the opportunity for monthly general meetings. At a special general Meeting on the 3rd Nov 2020, it was agreed to increase the membership subs rates to £6 for local and £12 for postal members due to increased costs.
At the last AGM in 2020, David Blackett stood down as Chair and Mangal Chudha was elected as Chair. Appreciation was expressed for the work carried out by both Vivienne and David Blackett who has served for 3 decades as Treasurer and then Chair (2004), as well as editor of RAM.
Chairman’s annual report was proposed for adoption by Vivienne Blackett and seconded by Lata Dhiri. The report was adopted by the meeting. Receipt of the examined accounts for 2020 and 2021: Chair stated that he had had problems to get the accounts audited and needed support from the membership to arrange for someone to check the accounts. The Membership Secretary offered to speak to someone about acting as Financial Examiner to check the accounts. Chair would present the audited accounts at the next meeting. The Treasurer commented that subscriptions and advertising in RAM were the main sources of income for the Association. The income from HRA funds in Scottish Widows was just £2.15. The Chair questioned whether the income from the funds could be improved. The Treasurer advised that the interest received was in line with general market rates for such funds.
David Blackett apologized for recent delays in producing the RAM magazine. This was due to the printers being off sick. Membership Secretary asked whether cost of production could be reduced with cheaper quality paper for the RAM magazine as the cost of production had increased significantly.
Report of Officers and Committee members The Membership Secretary thanked Malcolm MacLachlan for assisting her in filling in the membership cards.
The Treasurer expressed appreciation for the hard work and commitment of John Mullins in reviewing and commenting on planning applications. It could now be said that HRA had prevented approval of most “beds in sheds” facilities. The Treasurer advised that Council Planning Officers often took decisions that were not compliant with National Planning Law or Local Planning regulations. HRA’s planning team had developed a detailed understanding of planning rules and had been successful in ensuring that the vast majority of applications were now fully compliant with both national planning law and local planning policy.
The Planning Officer informed the meeting that the development at Orchard Avenue and the corner of Vicarage Farm Road had been stopped, that the Tesco/Home Base site public enquiry would be starting this month, and that the proposed development on New Heston Road had been withdrawn. The Chair advised that the last 18 months had been very difficult and stressful and as a consequence he had decided to step down from office but would stay on the Committee if re-elected..
Election of Officers and Committee members Chairman: No Nominations. Vice Chairman: David Blackett. Treasurer: Nick Marbrow. Secretary: No Nominations. Membership Secretary: I Hansen. Advertising A/C: Planning Officer: J Mullins.
Committee members elected: Mangal Chudha, M MacLachlan. S Goyal, R Bhatti, V. Blackett, L Dhiri, M.Dhiri, T.Tambiaya, K.Bhatti, M. Edwards.
David Blackett advised that, if members are agreeable, then he would be prepared to be acting chair until a new Chair is appointed. The offer was accepted.
Mangal Chudha advised that, in his opinion, the constitution of the Association needs to include a “Sunset Clause” in the event that it becomes necessary to close the Association. He suggested the following words:
“If the General Committee by simple majority decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the Association, it shall call a Special Meeting of all members of the Association who have the right to vote. Notice of not less than 21 days of the Special General Meeting stating the resolution to be proposed shall be given. If such a decision shall be confirmed by a two thirds majority of those present and voting at the Special Meeting, the General Committee shall direct the Executive Committee to dispose of any assets held by or in the name of the Association after satisfaction any debts and liabilities.”
No formal proposal was made. No decision was taken on the issue.
Acting Chair asked those present to let him have any ideas for speakers at future general meetings.
Acting Chair advised that with regarding to RAM magazine he had been editor for several years with the support of Lyn Streather, but Lyn wants to retire at the end of 2022. He had concluded that production of RAM would therefore cease with effect from 31 Dec 2022. The meeting ended at 20:43
AGM 2023 – Membership report
Membership 31 Dec 2018 – 555
Membership 31 Dec 2019 – 544
Membership 31 Dec 2020 – 504
Membership 31 Dec 2021 – 486
Membership 31 Dec 2022 – 442
Current membership is based on those who were members last year and had provided an email address when commencing or renewing their membership last year. These members were considered to have opted in to receiving the e-Newsletter. The current number of such members is 297.
Those who did not provide an email address will be invited to opt-in to receiving the e-Newsletter in due course. It is anticipated that membership numbers are likely to equal or exceed the membership total as at 31 December 2022.
List of current Committee Members (all are seeking re-election)
N Marbrow – Treasurer
J Mullins – Planning Officer
I Hansen – Membership Secretary
B Kidd – Media Officer
S Goyal – Committee Member
M MaClachlan – Committee Member
M Dhiri – Acting Secretary
L Dhiri – Committee Member
T Thambiaya – Committee Member
Proposed amendment to the Constitution
A proposed amendment to the Constitution in respect of a “Sunset Clause” in the event that The Committee considers that the Association should be dissolved.
“If the Executive Committee by a simple majority decides at any time that on the grounds of expense, or for any other compelling reason, it is necessary to dissolve the Association, it shall call a Special General Meeting of the Association in accordance with Rule 7 of the Constitution i.e. a notice of not less than 10 days of the meeting shall be given to all members of the Association stating the resolution to be proposed. If the resolution to close the Association is confirmed by a two thirds majority of those present and eligible to vote at the Special General Meeting, the Executive Committee shall settle all outstanding debts and liabilities of the Association and dispose of any remaining assets in accordance with the aims and objectives of the Association as set out in Rule 2 of the Constitution.”
The proposed amendment is consistent with other clauses of the Constitution and is fully supported by the Executive Committee.
NM – 14/3/2023